VBScript: Zip & Organize Files by Year / Month

Organizing large amounts of files can be a real pain in the ass! If you’ve ever had the need to organize large numbers of files then you probably had a script or really wish your had a script to do this incredibly boring and monotonous task.

I had just such a task in my role as a site reliability engineer for a set of load balanced IIS web servers a couple of years ago. I needed to archive the IIS web server log files by server / year / month.

The VBScript I’m sharing with you in this article, archives two kinds of files for the example. In this example they live in the same folder but most likely in the real world they won’t so adjust the script to your needs. I just show you two ways to parse the date out of files named differently.

  1. IIS Log File
  2. Custom CSV Log File

This example does not delete the original file after a copy has been moved to the zip folder. You can add that later or just manually delete all the files after they are all moved to zipped files.

From the example you should be able to figure out to implement this in your own use case. Good luck!

Organizing Files Using VBScript

This is one of my favorite VBScripts even though I did not write all of it myself. I’ve left credit in the comments for the zip file code I borrowed and implemented in this solution.

VBScript Code

'File System Object Prep
Const ForReading = 1
Const ForWriting = 2

sFolder = InputBox("Enter log folder path:","Select a Log Folder to Compress","C:\inetpub\logs\LogFiles\W3SVC3")
Set oFSO = CreateObject("Scripting.FileSystemObject")

For Each oFile In oFSO.GetFolder(sFolder).Files

	on error resume next
	'Breakdown file name
    strFileType = Right(oFile.Name,3)

	if strFileType = "csv" then
		strTemp = Replace(Mid(oFile.Name,20,Len(oFile.Name)-4),".csv","")
		arrDate = Split(strTemp,"_")
		iYear = Left(arrDate(0),2)
		iMonth = arrDate(1)
		if Len(iMonth) < 2 then
			iMonth = "0" & iMonth
		end if
		CheckValue = arrDate(1)
		CurrentMonth = Mid(DatePart("yyyy", Now()),3,2) & DatePart("m", Now())

        if iYear & iMonth = CurrentMonth and (strFileType = "log" OR strFileType = "csv")	then
            'Do not process current month file, only archive previous months
             'msgbox("Skipping " & sFolder & "\" & oFile.Name)
        else
            WindowsZip sFolder & "\" & oFile.Name, sFolder & "\" & iYear & iMonth & ".zip"
		end if
	end if
 
    if strFileType = "log" then	
		iYear = Mid(oFile.Name,5,2)
		iMonth = Mid(oFile.Name, 7,2)
		CheckValue = iYear & iMonth
		CurrentMonth = Mid(DatePart("yyyy", Now()),3,2) & DatePart("m", Now())

        if iYear & iMonth = CurrentMonth and (strFileType = "log" OR strFileType = "csv")	then
            'Do not process current month file, only archive previous months
            'msgbox("Skipping " & sFolder & "\" & oFile.Name)
        else
            WindowsZip sFolder & "\" & oFile.Name, sFolder & "\" & iYear & iMonth & ".zip"
        end if
	end if

Next

Function WindowsUnZip(sUnzipFileName, sUnzipDestination)
 'This script is provided under the Creative Commons license located
  'at http://creativecommons.org/licenses/by-nc/2.5/ . It may not
  'be used for commercial purposes with out the expressed written consent
  'of NateRice.com

  Set oUnzipFSO = CreateObject("Scripting.FileSystemObject")
  If Not oUnzipFSO.FolderExists(sUnzipDestination) Then
    oUnzipFSO.CreateFolder(sUnzipDestination)
  End If

  With CreateObject("Shell.Application")
       .NameSpace(sUnzipDestination).Copyhere .NameSpace(sUnzipFileName).Items
  End With

  Set oUnzipFSO = Nothing
End Function

'To Test Windows Zip Function Separately 
'WindowsZip "C:\test\test2.txt","C:\test\test.zip"

Function WindowsZip(sFile, sZipFile)
  'This script is provided under the Creative Commons license located
  'at http://creativecommons.org/licenses/by-nc/2.5/ . It may not
  'be used for commercial purposes with out the expressed written consent
  'of NateRice.com

  Set oZipShell = CreateObject("WScript.Shell") 
  Set oZipFSO = CreateObject("Scripting.FileSystemObject")

  If Not oZipFSO.FileExists(sZipFile) Then
    NewZip(sZipFile)
  End If


  Set oZipApp = CreateObject("Shell.Application")
  sZipFileCount = oZipApp.NameSpace(sZipFile).items.Count
  aFileName = Split(sFile, "\")
  sFileName = (aFileName(Ubound(aFileName)))

  'listfiles
  sDupe = False

  For Each sFileNameInZip In oZipApp.NameSpace(sZipFile).items
    If LCase(sFileName) = LCase(sFileNameInZip) Then
      sDupe = True
      Exit For
    End If
  Next
 
  If Not sDupe Then
    oZipApp.NameSpace(sZipFile).Copyhere sFile
    'Keep script waiting until Compressing is done
    On Error Resume Next
    sLoop = 0
    Do Until sZipFileCount < oZipApp.NameSpace(sZipFile).Items.Count
      Wscript.Sleep(100)
      sLoop = sLoop + 1
    Loop
    On Error GoTo 0
  End If
End Function

Sub NewZip(sNewZip)
  'This script is provided under the Creative Commons license located
  'at http://creativecommons.org/licenses/by-nc/2.5/ . It may not
  'be used for commercial purposes with out the expressed written consent
  'of NateRice.com

  Set oNewZipFSO = CreateObject("Scripting.FileSystemObject")
  Set oNewZipFile = oNewZipFSO.CreateTextFile(sNewZip)

  oNewZipFile.Write Chr(80) & Chr(75) & Chr(5) & Chr(6) & String(18, 0)
  oNewZipFile.Close

  Set oNewZipFSO = Nothing
  Wscript.Sleep(500)
End Sub


Author: Rick Cable / AKA Cyber Abyss

Veteran, Coder, Hacker and Founder of FinditClassifieds.com in 1997. Currently a senior full-stack software developer supporting multiple teams and products at a large healthcare organization.